Although it’s a still relatively novel notion, the idea of a digital workplace comes with a high level of flexibility many modern employees prefer over that traditional strict office culture. Based on the premise that one can do their job equally well no matter where they are, as long as they enjoy the environment, creating a digital workplace that will appeal to all of your team members doesn’t have to be a painful task.
On the contrary, with a bit of imagination, some good old brainstorming with your team, and some research, you’ll be able to design the right, balanced working environment for all of your digital gurus to enjoy.
Let’s talk platforms
Working in the realm of digital allows you the freedom to work from anywhere, with anyone, at any time. It’s meant to be a seamless process, the one that allows all members of the team to communicate without glitches or setbacks on a daily basis so that every project can flow smoothly. In order for that to happen among people who are scattered across the city, country or the world, you need a set of communication and management tools that will fit your brand.
It’s the very basis of your workplace, so make sure you consider all relevant factors before you choose your platforms. Collaborative tools, such as Basecamp or Trello, are used among smaller and larger teams alike while using messaging software such as Slack is a great way to keep in touch with your colleagues.
Pick your employees’ brains
As the backbone of your business, your team members should have their say when it comes to creating the right environment. After all, you’re looking to meet their needs as much as your own, and they might have some valuable input to share when it comes to creating a great collaborative workspace.
Have a dedicated talk with them to discuss all the ways they would like to see the workflow improved. Do they feel productive? If so, where and when do they feel the most efficient? Are there any obstacles in their communication? How would they like to see them resolved? Transparency is the key to successful collaboration, meaning that this shouldn’t be a one-time thing, but a regular discussion, so that your business can improve on the go.
Set up a get-together
As well as working in a digital space may be, the value of face-to-face meetings cannot be taken for granted. Spending some time in the same room with your team leads to improved communication, bonding, and boosting your productivity. No matter where you are located, you can organize a meetup at a serviced office in Melbourne or a similar thriving city, to spend some quality team time together.
Using coworking spaces is a great way to mix and match the perks of working in a digitally-predominant culture while, at the same time, enjoying an occasional get-together in person. Choose an office that resonates with your company culture with its sleek design and open space, so that every member can have their personal space and still connect with the rest of the team.
Track your growth
Working in a digital environment comes with tons of flexibility, but it also requires plenty of self-discipline. Independence is encouraged and fostered, but you need to be aware of each team member’s contribution as well as any individual issues with the project at hand. While using those handy digital platforms is a great way to monitor your overall work performance, you should also consider tracking your success through a variety of metrics.
Personal insights from your colleagues paired with actual analytics information can be used to improve your workplace success. Think about how quickly issues are resolved, how much time do your employees spend on a particular task and the realistic timeframe for its completion. When you dig deeper than just numbers, you can see if there is a way to improve your digital workplace.
Think safety thoughts
It’s exciting and convenient to work in an environment that is not bound by a single office or other physical limitations. Going digital with your data storage is yet another perk of this way of conducting business, but it comes with its own risks. Especially if you work with sensitive data and your clients’ personal details might be compromised, updating your security measures should definitely be on your to-do list.
Consider investing in different types of software protection from various malware threats and other data breaches. That way, you can work with peace of mind, and your clients will happily choose to work with you rather than your competition.