How to Boost Productivity Through Effective Delegation

Micromanagement is one of the most commonly misinterpreted terms in the business world. First of all, it doesn’t mean looking over the shoulder of every single one of your employees while they’re performing their day-to-day tasks or doing everything on your own. After one point, such a thing would be completely impossible either way, due to the increase in the volume of your workload. Instead, micromanagement should mean effective delegation of resources, tasks, and responsibilities so that every single member of your team gets an opportunity to give their maximum. Here are several things you should know about this.

Giving more responsibility isn’t the same thing as delegating

Keep in mind that some of your team leaders may be overworked as it is. In this particular situation, giving them more responsibility won’t be seen as a reward but as an unjust punishment. Therefore, in order to avoid such bad practice, make sure to take a more careful approach to this situation.

First, the person in question might be wondering why you’re giving them the task instead of delegating it to someone else. Go in depth to explain which of their talents persuaded you to make such a decision. Then, explain how more responsibilities also means more authority and how they can personally benefit from this occurrence. The experience gained is only the tip of the iceberg; a potential for professional growth and more authority can be an even better incentive. With the right attitude, you can even encourage your employees to seek more responsibility on their own.

Divide equally

Earlier on, we talked about the chance of your team getting overworked, which sometimes happens even if you have the best of intentions. Imagine a scenario where a particularly important task emerges and you delegate it to your most capable employee. Soon after, another task of similar importance comes up and you are, once again, tempted to do the same. On the one hand, you don’t want to risk delegating this task to someone who might not be capable enough to handle it but, on the other hand, this means giving an individual in your employ more work than they can handle. This is why you need to make sure you divide this workload equally amongst your staff, even if this means less productivity than you would want.

Find an assistant

Not every task needs to be permanently delegated, in fact, sometimes, even a temporary solution might work. By finding a capable assistant, you can maintain a privilege of doing a certain task on your own when you can make it, and having it handled by someone else when you have no time for such things. Every entrepreneur knows that, due to the unpredictability of the business world, having a flexible solution always trumps having a rigid structure, even if you’re personally proud of the system you’ve made. Fortunately, executive assistant jobs are currently in demand and a strong job market means a healthy talent pool for you to exploit.

Asking for help is not a sign of weakness

Just take a look at any great military leader or ruler in history and you’ll notice that they have one thing in common. Augustus had Agrippa and Maecenas, Alexander the Great had some of the most capable officers the world has ever seen while Justinian had Belisarius and his beloved wife Theodora as advisors. If none of these great men had any fear of asking for help, why would you? A capable leader has no problem to admit that there are certain tasks that others are better equipped to handle. Recognizing the right person for the job and laying this out plainly to them is nothing if not a sign of greatness.

Accept potential risks

Finally, you need to understand that there are many potential risks you have to be aware of when delegating work to others. Think about it, your instructions may be unclear or ambiguous, the listener may not pay enough attention or something might happen in the execution stage. When a mistake happens, you need to know how to react adequately, seeing as how becoming outraged may kill productivity and make others reluctant to take on this responsibility ever again. So, before you delegate, accept all the risks and unfavorable outcomes that may come from it.

Conclusion

At one point, delegation becomes more than necessary seeing as how it’s completely impossible for you to handle everything on your own. This is why it’s best that you do it voluntarily before you’re forced to embrace a practice you do not yet fully understand. With these five above-listed trends, such a thing will become much easier to pull off.

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Raul Harmanhttp://www.technivorz.com
Editor in Chief for Technivorz.com

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